Pay Grade: Based upon Experience

Period of Employment: 12 Months FLSA Status: Non-Exempt 

Reports to: Director of Finance

Supervised and Evaluated by: Executive Director of Instruction and Professional Learning

General Responsibilities: Responsible for completing payments and controlling expenses by receiving payments, plus processing, verifying, and reconciling invoices for the Division.

(This list is intended solely as an illustration of the various types of work performed. The omission of specific duties  does not exclude their addition if they are similar to or a logical extension of the position.)

• Prepares or assists in preparing various financial or administrative reports
• Inputs data into the school division’s accounting system with speed and accuracy
• Researches a variety of information for the purpose of providing information and/or recommendations and/or addressing a variety of administrative requirements
• Maintains a wide variety of manual and electronic files and records (e.g. liability insurance, vendor payment documentation, etc.) for the purpose of providing documentation in accordance with administrative and legal requirements
• Prepares vendor payments and handles and files financial correspondence and billing information for vendor payments
• Processed division ordering and purchasing (i.e. instructional and operational supplies, conference registration, and lodging)
• Provides effective and timely communication to all district personnel when assisting with obtaining information for reimbursements and all other documentation
• Calculates, prepares, summarizes, posts, and reconciles accounts payable activities to detailed ledgers on and off the computer
• Assist the Director of Finance with all aspects of the development and effective operation of the finance functions within the District
• Communicate with the division’s bookkeeper for individual expense activities and expenses incurred by the school system
• Undertaking general office, reception, and administrative duties, as required
• Performs other related duties as assigned by the Supervisor

• Ability to establish and maintain effective working relationships with principals, school staff, and administrators 
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks
• Ability to perform arithmetic calculations at the level necessary for satisfactory job performance

Minimum/Preferred

Education Level

Description:

Minimum

High School Degree/GED

Certification/Licenses

Description:

Equivalent to or at least:

Type:

Area or Field

2 years

Specific

Experience in the Accounts Payable role

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle, or feel objects and controls. Physical capability to effectively use and operate various items of office-related equipment, such as, but not limited to: a personal computer, calculator, copier, and fax machine. Some climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions. Some heavy work requiring the exertion of 50 pounds of force occasionally to move objects may be required.

Colonial Beach Public Schools assures equal employment opportunities and equal education opportunities for employees and students as required by federal and state orders and laws. Reasonable accommodations may be made to enable individuals with disabilities to perform essential tasks.